Moving your business to another location is normal. Eventually, in the course of your operations, you may find one location to be more feasible than another, or, for many other circumstances, you just have to move your business. As you go through this move, it’s safe to liken the process to that of moving homes. While it’s going to be an exciting time of your life, it’s also one that’ll be filled with so much work and a whole lot of effort on your part to get it right. Remember that you can’t afford to make any mistake with this move, as you’re bringing along with you important parts of your office. This is the essential business property you can’t lose or even break.
Moving offices is a lot of work, but it’s not one that isn’t doable. Here are a few tips on how to move your office to its new location:
1. Organize Important Documents
Important documents are considered your valuables in your move. Not only do you want them all to stay safe during the move, but you’ll also want to prevent them from getting lost. Moreover, you also wouldn’t want the movers to have easy access to browse through them, especially if they’re confidential.
Hence, it’s imperative for you to organize these documents, file them, and store and pack them yourself even before the movers arrive. Do this before you proceed with the bigger items in your office, to avoid these documents from being all over the place.
Some of these documents would include:
- Contracts
- Insurance papers
- Agreements
- Office and sales records
Along this line, if you haven’t yet, now’s also the perfect time for you to discard all of the unnecessary documents that are doing nothing except collecting dust. You can call a collection company like dirtcheaprubbishremoval.com.au to take care of these documents that you now consider rubbish in the appropriate manner. There’s no point in these taking up any more space in your new space.
2. Get The Right Packing Supplies
Even if you’re going to take in the services of a moving company, you’ll still have to ensure that you’ve got enough packing supplies. Double check with the packing company first what packing supplies they’d provide so that you know what you lack come packing day. You wouldn’t want to be faced with the extra trouble and hassle of buying supplies that you lack at the very last minute. Otherwise, this can only make your move even more stressful than it is.
Some of the basic packing supplies you need include:
- Strong cardboard boxes of varying sizes. To save your business a few bucks, you don’t necessarily have to buy new boxes. Ask around from family and friends and other businesses for cardboard boxes that you can recycle. This will save you so much from your moving expense.
- Bubble wrap. This is very important to have, as an added layer of protection, particularly if you’ve got fragile items to transport. This would include some delicate aspects of your office, such as glass panels, windows, and whatnot.
- Packing tape and markers. What’s a move without packing tape and markers? The packing tape should be enough to seal your boxes completely, and the markers are needed to label each box. That way, when it’s time for you to unpack when you’ve reached your new office location, you can speed up the process as you no longer have to guess what’s in each box.
3. Start Planning Early
When it comes to your office move, don’t even try to wing it. A successful office move takes months of good planning. The longer you take to plan your move, the higher the likelihood of it is smooth and successful. Otherwise, if you just cram, you can be certain that your office move will be very stressful and messy.
This planning process doesn’t just involve packing. It also includes having a definite picture of where to put your current office supplies, furniture, and paraphernalia, once you reach your new location. Channel your inner designer so that you would know right there and then how to design and arrange all of your office belongings in the best way possible. For this process, you can get hold of the office layout or blueprint. This will also make it easier and faster for you to pack.
4. Appoint A Move Coordinator Or Manager
For a business to be successful, you may have learned about the importance of delegating tasks. It’s no different with a move. One of the most difficult aspects of office moves is going through it, alongside all of your work responsibilities. The office still has to operate while you’re going through the move. Hence, it’s not doable at all for you to do everything on your own.
A better solution would be to appoint a move coordinator or manager. This can be an employee who will be in charge of making sure that the move goes successfully as planned.
Conclusion
Office moves will definitely put you on a roller coaster of emotions. First, it starts off as something that’s very exciting. Without a doubt, the prospect of a new office and a new beginning at that is always something to look forward to. But, you also can’t deny that it’ll put you under so much stress and tension from start to finish. Fortunately, there are many ways to make this task lighter and more doable. The tips above will have you covered.
